05 / Headline 2 — M-USR Subcontractor Onboarding
Award to operational, in under five minutes.
When a subcontract package is awarded, an eight-step cascade pre-populates the entire administrative footprint. By the time the first operative arrives at the gatehouse, the system already knows who they are, what they're scoped to do, and which RAMS they signed.
Apex Mechanical · package M-04 · 32 operatives · cascade complete in 4m 18s
The status quo
Onboarding a sub today: 11 systems, 4 days, 0 reconciliation.
On a typical UK data-centre build, getting a single subcontractor's team onto site touches eleven systems — the access control vendor, the e-induction platform, the DBS register, the RAMS library, the document control portal, the cost / payment platform, the project planning suite, the safety reporting tool, the badge printer, the visitors' kiosk, and email.
Each one of those holds a partial picture. Each one is the subject of a different reconciliation argument when something goes wrong. None of them know what the contract said.
The 8-step cascade
Award triggers everything. The competent person signs off the result.
Award captured
The subcontract is awarded in the commercial module. Package M-04 — Apex Mechanical, mechanical first-fix to Halls A and B. Sum, scope, KPIs, programme dates, retention all attached.
Contract clause pull
The Contract-Aware Engine pulls the relevant clauses — insurance requirements, working hours, security clearance level, RAMS expectations, programme commitments. These become the cascade rules.
Role template instantiated
For each role on the package — Project Manager, Site Manager, Foreman, Operative, QA Lead — the system instantiates a role profile with permissions, dashboard scope and approval rights drawn from the master role template.
Compliance prerequisites
For each role: required inductions, CSCS card class, DBS check level, drug & alcohol policy version, RAMS scope. Email invites generated; status tracked from invited → completed → verified.
Gatehouse provisioning
Once each operative has cleared compliance, their access record is pushed to the gatehouse module — site, time-windows, vehicle reg, escort requirement. A QR badge is generated.
Document & drawings access
Drawings, specifications and document libraries scoped to the work package are auto-shared with the role profile. Access is revoked at package close-out.
Programme integration
The package's WBS activities are linked to the role profiles. Operatives appear correctly in resource histograms; the PM sees the right people against the right activities without a manual mapping step.
Sign-and-issue
The Site Manager (the competent person for onboarding) reviews the cascade output, edits any role profile that needs adjustment, and signs the package onboarding off as complete. Locked declaration recorded.
What it replaces
Twelve manual hand-offs become one signed cascade.
- Compliance officer
- Receives one signed package summary instead of chasing 11 vendor portals for evidence.
- Site manager
- Sees the right operatives mapped to the right activities and RAMS the morning the package goes live.
- Gatehouse
- QR badges live and pre-authorised. No manual spreadsheet upload, no waiting at the gate.
- Document controller
- Permissions scoped to the package automatically; revoked automatically at close-out — golden thread continuity.
- QA / safety lead
- Right RAMS attached to the right operatives; no orphaned method statements.
- Project manager
- Resource histogram correct without manual mapping; package sign-off auditable in one place.
- End-tenant / client
- For data-centre clients with strict security clearance levels, the system enforces level-by-role at provisioning time.
- Subcontractor side
- One invite link per operative. They complete induction, CSCS verification and DBS upload through one branded portal.
"On a 17-package build, M-USR removes around four hundred administrative hand-offs over the project's lifecycle — and replaces them with eight signed cascades." Phase 2 commercial decision-ledger entry · M-USR-04
See the cascade run live